Admin Procurement Assistant

Early Dawn Microfinance Company Limited (“DAWN”) is a regulated microfinance institution that currently serves around 285,018 clients in 69 branches in Myanmar. It is a fast growing Institution with around 915 employees, with plans to expand to new regions, to serve additional segments of clients, with new and better products and services, to introduce innovations based on technology, and with an obvious need for additional departments and positions (www.dawn.com.mm). DAWN is registered under the Ministry of Planning and Finance, and was granted a license by the Financial Regulatory Department to provide financial services to low-income clients as well as to small and medium businesses.

(FOR Myanmar National ONLY)

JOB PROFILE 

Job Title
: Admin Procurement Assistant
Location
: Head Office, Yangon (but with frequent visits to the branches)
Number of Position
: 1
Type of Contract
: Open
Reports to
: Admin Procurement Officer
JOB PURPOSE

To Assist in Purchase Requisitions supplies and admin activities.

Direct report to Admin Procurement Officer and assisting with procurement, working with vendors, support in all aspects of admin activities. 

JOB DESCRIPTION

  • Assist Admin Procurement Officer to query all Purchase Requisitions in procurement Department so as to ensure all purchases are delivered accordingly.
  • Assist in Follow up on all activities to ensure things are well coordinated.
  • Handle and update Vendor database, Registration List and Approved Vendor List (AVL) for easy reference and as per requirements.
  • Prepare monthly reports and cost control reports when necessary for management decision making.
  • Update purchase prices in the excel database when necessary for easy reference.
  • Prepare Recommended Bidder List and Request for Quotation to comply with procurement procedure.
  • Assist in coordinate with engineering/ end-user for technical evaluation to meet project requirement when necessary.
  • Prepare commercial evaluation/ bids comparison recommendation and negotiate for best delivery and pricing for the project/ company.
  • Prepare purchase order base on commercially and technically acceptable bidder in line with agreed purchase order terms and conditions.
  • Follow up on all activities subsequent to the placement of purchase order including but not limited to clarification, expediting, forwarding, delivery and verifying payment in order to meet the project requirements.
  • Co-ordinate with Branch Staffs and arrange the procurement process for Branch Fixed Assets.
  • Support relevant departments with quotation for the purpose of bulk purchasing for cost optimization.
  • On Site Inspection of Admin Support and Frequent travel to Branch office locations.
  • Other tasks as assigned by the supervisor.
 PERSON SPECIFICATIONS

  • Bachelor’s degree and other relevant diploma
  • At least one year professional working experience, in development sector preferred
  • Professional working experience with international organizations preferable
  • Proven team working ability
  • Strong communications skill, including proficient English language ability
  • Computer proficiency in word processing and spreadsheets
  • Ability and willingness to frequently travel within the country.
To Apply 

Interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to: jobs@dawn.com.mm or Human Resources Department, No.587, 3rd Floor, The Regency Offices, Pyay Road, 2nd Ward, Kamaryut Township, Yangon not later than  5 PM. 5th , September, 2022 (Mon).           

Note: Candidates  are  also  requested  to  mention  in  the  applications  if  there  is,  blood/marriage relationships with the existing DAWN employees and please identify two reference persons. No requirement of photo or copy of certificates and only short-listed candidates will be contacted.

To apply for this job email your details to jobs@dawn.com.mm

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