Senior Admin Officer – Head Office (Yangon)

Early Dawn Microfinance Company Limited (“DAWN”) is a regulated microfinance institution that currently serves around 270,000 clients in 61 branches in Myanmar. It is a fast growing Institution with around 800 employees, with plans to expand to new regions, to serve additional segments of clients, with new and better products and services, to introduce innovations based on technology, and with an obvious need for additional departments and positions (www.dawn.com.mm). DAWN is registered under the Ministry of National Planning and Economic Development, and was granted a license by the Financial Regulatory Department to provide financial services to low-income clients as well as to small and medium businesses.

(FOR Myanmar National ONLY)

JOB PROFILE

JOB DESCRIPTION

MAIN RESPONSIBILITIES

1. Office Leasing

• Supporting to find office locations that meet the company needs such as location, size, amenities and price and processing for office leasing agreements and payments.
• Negotiate with landlord for lease terms, renewal options, and tenant improvements.
• Ensure all lease agreements comply with legal requirements and company policies.
• Monitoring lease expiration dates and initiate renewal or termination discussions in advance.
• Ensuring lease contracts are registered and filed with the company standard and support for retrieval if necessary.
• Support with setup of new branch offices according to the specifications.

2. Office Maintenance & Branch Support

• Conduct regular inspections of office facilities, electrical systems, and overall cleanliness, to identify and address maintenance issues.
• Coordinate with external vendors and contractors to manage repairs, preventive maintenance, and any other facility-maintenance services.
• Ensure compliance with safety standards, including fire safety, emergency exits, and general workplace safety standards.
• Conduct regular visits to branch offices to assess their maintenance needs, deliver supplies, and provide hands-on support as required.
• Serve as the primary point of contract for branch offices regarding maintenance issues, providing prompt assistance and ensuring issues are resolved efficiently.

3. Fleet Management

• Supporting for vehicle leasing for head office and branches which include negotiation with the owners, contract preparation, and payment process.
• Monitoring Lease expiration dates and imitate renewal or termination discussions in advance.
• Ensuring lease contracts are registered and filed, and provide if necessary.

4. Others

• Support for other administrative matters of the company.
• Supervising the office assistant, cleaner and Guards.
• Perform other duties assigned by the line manager.

PERSON SPECIFICATIONS

• A bachelor degree from the university
• At least 2 years Experiences in related fields;
• Supervising and supporting a team;
• Knowledge of administration, control and procurement;
• Computer skills, including word processing, spreadsheet to prepare tracking of procurement and assets
• Verbal and written communications in English including listening skill
• Ability and willingness to frequently travel within the country

To Apply

Interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to: jobs@dawn.com.mm  or Human Resources Department Phone number 09-457750916, No.587, 3rd Floor, The Regency Offices, Pyay Road, Kamayut Township, Yangon not later than 5 P.M., 3^rd September 2024.

Note: Candidates are also requested to mention in the applications if there is, blood/marriage relationships with the existing DAWN employees and please identify two reference persons. No requirement of photo or copy of certificates and only short-listed candidates will be contacted.